FreshKept
Log in
Keep your folder. We'll replace the sheet on the fridge.
Your staff scan a sticker with their own phone and tap the temperature. Every check is time-stamped and can't be changed, and you see missed checks the same day.
| Date | Time | °C | Sign |
|---|---|---|---|
| 20/10 | 08:05 | 3.5 | T.M. |
| 20/10 | 14:00 | 4 | T.M. |
| 21/10 | – | – | – |
| 21/10 | 16:55 | 4 | S. |
| 22/10 | 07:50 | 9 | L |
Three steps, then it runs itself
Set up takes about ten minutes. After that, logging a check takes about fifteen seconds.
Stick a sticker on each fridge
Add your fridges, freezers, fryer and cleaning areas, then print a free QR sticker for each one. As many as you have.
Staff scan and tap
Any phone camera opens the check. Staff tap their name, enter their PIN and the reading. Pictures and read-aloud in English, isiZulu and Sesotho. Nothing to install, and it works without signal.
You see everything
Every check, who did it and when, on your phone. A warm fridge needs an action before it can be saved. The inspector report prints in one tap.
What the paper sheet can't do
Keep your HACCP plan, certificates and files in the folder where they are. FreshKept only takes over the daily logs.
| Paper on the fridge | FreshKept | |
|---|---|---|
| When was it done? | Whatever someone wrote | Time-stamped by the system, can't be changed |
| Who did it? | Initials, if any | Each person logs with their own PIN |
| Missed check | Found weeks later, or never | Shown the same day |
| Fridge too warm | Written down, maybe | Staff must record what they did about it |
| Lost pages | Gone | Kept safely for 3 years after you leave |
| Inspector visit | Find the folder | Print the report in one tap |
The R638 limits are already set
Each fridge, freezer and warmer gets the right limit from Regulation R638. You can still change any limit yourself.
One price per site. Everything included.
No tiers, no setup fee, no per-person charges. Add every fridge and every staff member at that site.
A site is one kitchen, shop or factory at one address. Two branches? Each one has its own account at R149 a month.
- Unlimited fridges, freezers, fryers and cleaning areas
- Unlimited staff, each with their own PIN
- Free QR stickers to print
- Inspector report and spreadsheet download
- Works offline, on any phone
- Cancel any time from your billing page
No card for the trial. After the trial your staff can keep logging; reports open again as soon as you subscribe.
Questions owners ask
Do my staff need to install an app?
No. They point their normal phone camera at the sticker and it opens in the browser. It works on cheap Android phones and uses very little data.
What if there's no signal in the cold room?
The check saves on the phone and sends itself when signal comes back, with the real time it was done. The report shows if a check was sent later.
Can anyone change or delete a reading?
No. Not staff, not you, not us. That's why an inspector can trust the records. If someone makes a mistake, they log the check again.
What if a reading is out of limit?
The worker sees a red warning and must tap what they did, such as moved the food or called the boss, before it saves. You see it on your phone with the action taken.
Which languages?
Staff screens work in English, isiZulu and Sesotho, with large pictures and a button that reads each question aloud.
Can I get my records out?
Yes, any time, as a spreadsheet. Even if you stop paying. We keep them for 3 years after you leave, then delete them.
Talk to us
FreshKept was built by someone who manages a South African food factory and has checked more paper fridge logs than she'd like. It's run by Pure Basket Co (Pty) Ltd.
Email purebasketco@gmail.com